ERP for companies in Egypt and Saudi Arabia
Enter every invoice once. The journal entry posts itself.
SmartGate connects accounting, inventory, sales, purchasing, manufacturing, point of sale and HR in one system. What happens in the warehouse or at the till shows up in the general ledger straight away, and goes to the tax authority's e-invoicing portal from the same screen.
- Runs in the browser, nothing to install
- Arabic and English
- A separate database for every company
| Item | Qty | Amount |
|---|---|---|
| Sunflower oil 1 L | 400 | 7,500.00 |
| Egyptian rice 5 kg | 50 | 2,500.00 |
| VAT 14% | 1,400.00 |
| Account | Debit | Credit |
|---|---|---|
| 1201Customers | 11,400.00 | |
| 4100Sales revenue | 10,000.00 | |
| 2310VAT payable | 1,400.00 |
Modules
One system from purchase request to balance sheet
Every module reads the same chart of accounts and the same customers, suppliers and items. No duplicate figures, and no month-end reconciling between separate systems.
Money
General ledger, cash and banks
General ledger
A multi-level chart of accounts with sub-accounts and cost centres, multiple currencies with revaluation, and fiscal year closing.
- Journal vouchers
- Trial balance
- Income statement
- Balance sheet
- Account ledger
Cash and banks
Cash and cheque receipts and payments, a cheque register, and collections and payments matched to invoices.
- Receipt & payment vouchers
- Cheque register
- Customer collections
- Bank & safe journals
Goods
Selling, buying, stock and production
Sales
Sales orders, invoices, debit and credit notes, customer statements, and one collection across several invoices.
- Sales orders
- Sales invoices
- Customer statement
Purchasing
From purchase request to supplier quotations and their comparison, then the purchase order, invoice and supplier statement.
- Purchase requests
- Quotation comparison
- Purchase orders
- Supplier invoices
Inventory
Multiple warehouses with receipts, issues, transfers and stock adjustments, plus item cards and stock valuation.
- Receipts & issues
- Transfers
- Stock card
- Stock valuation
Manufacturing
Bills of materials and production orders that issue raw materials and receive finished goods, with production cost and work in progress.
- Bills of materials
- Production orders
- Production cost
Point of sale
A fast till with shifts and cash drawers. Branch sales flow into stock and the ledger on their own.
- Sell screen
- Shifts
- Sales by branch
- Cashier performance
Stations and scales
For businesses that sell by weight: scales, per-station prices and user access, with sales analysis and price variance.
- Station invoices
- Station prices
- Price variance
People
HR, attendance and payroll
HR and payroll
A full employee file with documents and dependants, payroll runs built from earnings and deductions, leave balances and custody items.
- Payroll runs
- Leave
- Custody
- Iqama & passport expiries
Time and attendance
Direct connection to ZK fingerprint terminals, or check-in from the employee's phone with location and a selfie, plus shifts and holidays.
- Fingerprint terminals
- Mobile check-in
- Attendance summary
Control
Approvals, permissions and tax
Approval workflows
Approval routes by department, position and amount, delegation while someone is on leave, and one screen for everything waiting on you.
- My approvals
- Delegations
- Approval routes
E-invoicing
Submit invoices to the Egyptian Tax Authority or Saudi ZATCA, sign them with a token, and keep a log of every document's status.
- ETA Egypt
- ZATCA Saudi Arabia
- Electronic signing
Document cycle
From purchase request to payment, with the entries written along the way
Each step builds on the one before and pulls its data forward. Accountants review and approve; they never re-key what the warehouse or purchasing already entered.
- Purchase requestA department asks for what it needs and its manager approves
- Purchase orderRaised after comparing supplier quotations
- Goods receiptQuantities enter the warehouse at costDr Inventory
- Supplier invoiceMatched to the receipt and approvedCr Supplier · VAT
- Payment voucherPaid in cash or by cheque against the invoiceDr Supplier · Cr Bank
E-invoicing
Compliant with the tax systems of Egypt and Saudi Arabia
Invoices leave the system signed and submitted, and their status comes back to the same document. No exporting and no manual uploads to a separate portal.
Egypt: the ETA e-invoicing system
Connected to the Egyptian Tax Authority, with separate settings for each registered branch.
- Electronic signing with a USB token
- Branch registrations and activity codes per branch
- A dashboard of document status: valid, rejected, in review
- A full log of every submission and response
Saudi Arabia: ZATCA e-invoicing
The same screens and workflow, with a provider built for ZATCA's requirements.
- Separate credentials for each company and branch
- Configurable VAT rates and categories
- Saudi employee forms, with iqama and dependant tracking
- A report of documents about to expire
Industries
Built around how you work
Trading and distribution
Multiple warehouses, price lists and statements for customers and suppliers, with collections matched to invoices.
Sales · Purchasing · StockManufacturing
Bills of materials and production orders, and the actual cost of finished goods instead of an estimate.
BOM · Production cost · WIPSelling by weight
Scales and prices for each station, and a report of price differences between stations and users.
Stations · Scales · Price varianceRetail and branches
Tills with shifts and cash drawers in every branch, and sales reports by item, branch and cashier.
POS · Tills · ShiftsPlatform
Secure, organised, and ready to grow with you
Work from anywhere
Runs in the browser on a computer or phone, on a cloud server over an encrypted connection.
One company, one database
Every company gets its own database and its own address, so data never mixes.
Fine-grained permissions
Roles and permissions per screen and action: view, add, edit, approve, post.
User log
Who opened a document, who changed it, and when. Every action leaves a trail you can review.
Flexible numbering and defaults
Document series per branch and type, and default accounts per entry type that you set once.
Built-in assistant
Ask how to do something in plain words, and the assistant walks you through it and opens the right screen for your permissions.
Getting started
From the first meeting to the first posted entry
- Understand the businessWe review your workflow and the documents and reports you rely on.
- Set upChart of accounts, warehouses, items, customers and suppliers, and opening balances.
- TrainEach team learns its own screens: accounting, stores, sales, HR.
- Go liveReal operation, with close follow-up in the first weeks.
Contact
See the system on data that looks like yours
Leave your details and we will set a time for a demo built around your business.
- Phone
- Address
- Contact detailsComing soon